Multiple Indexes in Word

Multiple Indexes in Word:
To set up an Index Called "Labels" With a sub heading of "Levees" and "Bridges"with references:
 Select the text you want to bookmark the hit Alt, Shift, X together. The Paragraph markings will appear if not You must show Paragraph marks, Under home tab in the paragraph section select show/hide:

Mark the Entries

The Alt, Shift, X will insert XE (Index Entry) of that word 

For example "Bridges"

and will insert into your document:

You then can edit the XE Fields as such:

This marks the Index called "Labels" with a heading of Bridges with the Location of that bridge

Insert the index

Place cursor where you want index inserted in the document: 

To insert the actual index: Open the Quick Parts Button in the Insert, Text section

 Select Field

Then under field names select Index:

and  Field codes:

Type in the following under Field codes:

Hit Ok

This is how it looks:

Change to  your own labels and headings and add multiple indexes for each section of your document

Update Index

As you make changes and add and remove pages the index does not automatically update. go to your index and right click and select Update Index

Using Auto text function under Quick parts allows you to insert the custom index Index markings and modify as needed.(more Later)

To set up only 1 index just mark the word you want to index with Alt, Shift, X  or the Mark index and  Insert Index under the reference tab.

Don't forget to Update

Indexing by Last name

Select Name 

Two way to mark an entry for an index 

either 

 I prefer

Alt,shift X

 either will bring up:

I cut and paste (Cntl x. cntl v) the first name into the sub entry:

Hit Mark

Resist the temptation to "Mark All" Doing so will mark all people named Doe with John.

 If you have a name such as "County State Bank" no need to make sub entry so Mark All is Fine.

 I usually create a separate word document in Paragraph View and paste index entries into it  then just copy from that. 

But most of the time on names its just as easy to mark the name, cntl x (cut) the first name and cntl v (paste) it into sub entry. 

There are other ways using "Quick Parts" Later