Indexing by Last name

Select Name

Two way to mark an entry for an index 

either 

or I prefer

Alt,shift X

 either will bring up:

I cut and paste (Cntl x. cntl v) the first name into the sub entry:

Hit Mark

Resist the temptation to "Mark All" Doing so will mark all people named Doe with John.

 If you have a name such as "County State Bank" no need to make sub entry so Mark All is Fine.

 I usually create a separate word document in Paragraph View and paste index entries into it  then just copy from that. 

But most of the time on names its just as easy to mark the name, cntl x (cut) the first name and cntl v (paste) it into sub entry. 

There are other ways using "Quick Parts" Later

To Insert Index 

Under the reference tab , Index section select create index.

I prefer Classic Format but  you can play with other styles and see  how they look in the Print   Preview Viewer.

Select OK

Classic  will look like this:

Indexes Have to be updated as changes are made.
Right click somewhere on Index and select update.

Word Shortcuts

F5

F5 opens "goto" page; If you enter page number 26 you want to go Page 26

Shift F5

Shift F5 takes you to the last place you were editing in the document

Shift F3

Shift F3 Changes Sentence case: How are you?; HOW ARE YOU?; how are you?; How Are You?

Cntl Shift +

Subscripts: to make  something Sub script ^{this is subscript} Select text and hit: cntl shift +; to make normal hit: cntl shift +, again.

Move Text

Rather than Cut, paste (cntl x, Cntl v) you can move text by highlighting it, selecting F2, placing your cursor where you want it and hitting enter.

Non Breaking Space

To make words stay together than break apart because of a new line you can use "Non- Breaking Spaces"

Switching First and Last Names 

of a List in Word

Here is a List of a few of Illinois First Governors

Select the Names you want to switch:

Open Replace under the Home tab editing and select "Use Wild cards"

Type in Find What (<*>) (<*>)

And in Replace With  \2, \1

Be sure to include the space in the Find and Replace lines

Hit Replace all and list now looks like this with Last name now first:

To now Alphabetize by last name Select the names Then on the Paragraph section of the home tab Select the Sort Button

A Screen will pop up to select how to sort:

Sort by Paragraph and the type is Text
Hit OK and the result is an Alphabetized  by last name list